Guidelines for Reporting Rarities and Submission of Annual Records
Detailed records of nationally or locally rare species (guidance on these is here) should be sent to the County Recorder Rob Taylor (email@example.com) as soon as possible after the sighting. An appropriate description should be provided of the species, your previous experience of it (and similar species), the circumstances and weather conditions in which the sighting occurred and any other pertinent information (such as photos). He will then circulate to the local or national records committee as relevant.
Day to day observations, including of nest sites, flocks of birds and species of local interest, should be collated in the Annual Record Form and sent to Rob as an email attachment following each calendar year. Receiving these by the end of January is ideal as an early start can then be made on compiling the annual report.